To plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information
Responsibilities:
• Responsible for distribution and management of all office procedures and project related documents
o Incoming mail – copying, distributing and filing
o Outgoing mail - copying, distributing and filing
o Issue and track document
o Letter and fax format and protocol
o Document referencing and storage protocol
o PC file storage and backups
o Filling (soft and hard copies) as per DSA Project Standard
o Stationery requests and ordering (site document controllers)
o Drawing issue procedure
o EDMS (Aconex, ACC, BIM360, FTP) use
o Document tracking logs & registers
o Daily file management
• Project Specific Requirements:
o Download documents (such as letter/drawings/transmittal) issued from project specific EDMS (Aconex, ACC, BIM360, FTP site)
o Print transmittals for Project Architect to review
o Determine issue purpose and distribution
o Arrange for printing of hard copies of drawings
o Conduct quality control – drawings vs transmittals and check against all registers
o Where necessary notify issuing party of outstanding/ unresolved matters
o Compile letter of issue
o Obtain authorization from Project Architect
o Update all project related registers, logs, statements and reports after issue
o Compilation and update of Project Quality Assurance Manual
o Update Project document control registers
o Coordinate change management administration
Although you have been employed to perform duties as is required of your position, you may require performing other duties that may reasonably be expected of you
Qualifications:
If you are interested in this vacancy, please send your CV to recruit.ksa@dsa-arch.com
Quoting the job title “DOCUMENT CONTROLLER” in the subject line.
