Location: Riyadh, KSA

The Senior Interior Design Architect is responsible for managing the DSA Site Supervision team, for the interior design scope, ensuring compliance with construction & Employer contracts and quality standards while managing the pre-engineering and associated synchronization process and effectively coordinate with various stakeholders and facilitate successful project delivery.

Responsibilities:

• Managing and supervising the DSA Interior Design Site Supervision team, which may include Assistant ID Architects, ID Inspectors, document controllers, and other admin staff.
• Coordinating all Designer Architects, and sub-consultants interior design site supervision team’s tasks and duties in accordance with the Construction & Employer contract requirements and DSA work QA & QC work procedures.
• Construction Contract requirements and compliance
  • Obtain copy and familiarize yourself with the requirements of the contract for all ID site supervision duties as required by the Site Consultant team.
• In acting out the duties herein the employee is to follow and implement all relevant company and project work procedures.
• Establish / Obtain at the project outset:
  • Staffing organization / deployment chart.
  • Lines of communications & reporting.
  • Roles and Responsibilities matrix for all the ID Project Team.
  • All ID project procedures and proformas for use in site works quality control and ID site supervision duties.
• Contractor pre-start activities
  • Establish and verify with the contractor, set out points and datum points.
  • Request and obtain from the contractor a site condition and existing services survey.

Request Contractors Health & Safety plan – review and comment/approve accordingly.

• Request Contractors QA & QC manual – review and comment/approve accordingly.
• Overseeing the implementation at the site or project office of general office tasks, housekeeping and document control, ensuring that the ID site team comply with all the agreed procedures [the list below is not definitive but is the basic requirements]
  • Incoming mail & Outgoing Mail – receipt, distribution and assigning of tasks/actions.
  • Electronic file storage and backups.
  • IT and communication equipment requirements.
  • Stationery requests and ordering.
  • Document record filing.
  • Drawing issue procedures.
  • FTP site use.
  • Document tracking logs & registers.
  • Day file management.
  • Tracking and recording of Employer Instructions
• Utilizing of computer software for the document and drawing control, If available and per the contract’s requirements eg Primavera Expedition.
• HR Duties / Supervision of Assistant ID Site Architects, ID Inspectors and other staff
  • Holiday leave arrangements and planning for all staff to be coordinated and agreed with senior management.
  • Establish working days and hours for all staff before starting work.
  • Time sheets prepared and issued to DSA Regional office for all staff monthly.
  • Ensure all leave is recorded, notified and administered in accordance with the DSA Company procedures – sick, holiday, compassionate leave etc.
  • Ensure that each staff member has a clear job brief and set of work instructions. This must be done in conjunction with DSA regional office and HR support.
  • Meet regularly with staff to review work, problems, HR issues etc.
  • Establish and maintain a staff contacts list with all emergency numbers and contact details.
• Maintaining a full set of ID Design drawings, schedules, specifications etc.
  • This should include all design consultants’ documents.
  • Full size Hard or digital copy of drawings for Inspector use.
  • Archived set of superseded documents.
  • Establish and maintain a register of all design documentation issues [revisions and dates].
• Maintaining a set of
  • Client Instructions.
  • Contractors verbal instructions.
  • RFI’s and their responses.
  • Submittals and their responses (pre-engineering).
• Maintain a Daily diary, which should include
  • Weather
  • Inspections and testing carried out [on and off site].
  • NCN’s & Site Observations raised.
  • Contractors’ resources.
  • Key events, meetings, client visits.
  • New activities started.

• Mail administration
  • Receive all incoming the Mail, copy and distribute as appropriate to each sub-consultant.
  • Contact and coordinate with the appropriate design consultant and obtain/prepare and issue responses, as required, in a timely manner.
• Correspondence
  • Prepare and issue letters and other notices, responses etc to the Client, Project Manager, sub-consultants, Contractors and the like. All critical and sensitive issues are only to be issued after consultation with the Project Architect.
  • Record poor performance and improvement notices on sub consultants, after consultation and coordination with Project Architect.
  • Respond to PM, Client on any raised issues.
  • Formal correspondence is to be per the lines of communication agreed with the Client / Project Manager.
• Meetings
  • QA/QC & Technical meetings
    • arrange chair and minute weekly/fortnightly meetings.
    • prepare agenda per the DSA procedures.
  • Contractors Progress meeting – usually chaired by the Engineer or PM, where attendance is a must.
    • Prepare for meeting (DSA dashboards).
    • Take your own notes during meeting and distribute notes / action lists after the meeting to all relevant parties.
  • Deliverables meetings
    • Prepare for a meeting.
    • Take own notes during meeting and distribute notes / action lists after the meeting to all relevant parties.
  • Miscellaneous workshops
    • arrange, chair and minute the meetings.
    • prepare agenda per the DSA procedures.
  • Contract Close out progress meetings
    • arrange chair and minute weekly/fortnightly meetings.
    • prepare agenda per the DSA procedures.
  • Minutes of meetings, which are chaired by DSA
    • are to be issued within 3 days of the meeting being held.
    • Meeting attendees are to be recorded by signed off attendance sheet.
  • Full preparation is required in advance and prior to attendance at meetings to ensure that responses and status reports can be given against the various actions and design issues which the consultant team is responsible for.
• Quality Control / Inspections of Contractors’ work in progress
  • At first QC meeting
    • Advise the contractor - what is the scope of site inspections required by the consultants.
    • Advise the contractor - what off-site tests and inspections are required, using the contract as the basis.
    • Advise the contractor - what control panels and mockups are required and how the approval thereof affects the ongoing works progress.
    • Establish lines of communications and procedures on QC and project administration issues.

• Responding to RFI’s.
• Submittals - Shop drawings, Material submittals and the like including anticipated schedules of the same.
• NCN’s.
• Consultant Site Observations.
• Inspection requests [work in progress and final inspections].
• establish working hours and timelines for all QA procedures.
• request the contractors QA/QC plan.
• request the contractors ITP & method statement schedules for planned issue dates.
• request contractors Site organization chart.
• request CVs of all Site QC staff and review / approve.
• Establish all off-site tests and inspections required.
• Request and approve the contractor’s documentation in advance of the works

starting

• Inspection and test plans [ITP] for each work stage.
  • Method statements for each work stage.
• Inspection requests and Inspections
  • Establish with the Site Inspectors all site inspection criteria and Quality standards to be measured against, utilizing design specifications, drawings, sample panels, mockups and the like.
  • Attend to all contractors’ requests for inspections per the agreed scope for inspections and to DSA’s QA / QC plan.
  • Request & obtain the Contractors weekly schedules / programs for the forthcoming inspections & associated pre-engineering elements.
  • Maintain records for all site inspections including but not limited to drawing progress markups.
  • Prepare and maintain weekly status reports.
• Off-site tests and Inspections
  • Establish all off-site tests and inspections required at the outset of the project and notify the contractor accordingly.
  • At off site and factory visits, record all events and findings, using photographic records.
  • Prepare reports and issue immediately after the tests and inspections.
• Progress records and photographs
  • Arrange for the taking of progress photographs monthly.
  • Coordinate progress markups (sketches / drawings)
  • Maintain file records of all photos taken in chronological order.
  • Separate and special subjects being photographed should be filed separately.
• Final Inspection and snagging at project close out and handover
  • Establish with the Site Inspectors all site inspection criteria and Quality standards to be measured against, utilizing design specifications, drawings, sample panels, mockups and the like.
  • Attend to all contractors’ requests for inspections per the agreed scope for

inspections and to DSA’s QA / QC plan.

• Request & obtain the Contractors weekly schedules / programs for the forthcoming inspections.
  • Maintain records for all site inspections.

Prepare, update and maintain a tracking schedule (including drawings markups) for all snagging, de-snag elements to all areas of the site.

• Prepare and maintain weekly status reports.
• Contractors’ queries [RFI – Requests for Information]
  • Receive the Contractors queries, contact and coordinate with the appropriate design consultant and prepare and issue responses in a timely manner. Response time to be in compliance with project specifics.
  • Maintain tracking and record logs, working closely with document controllers [as appropriate], and issuing weekly.
• Contractors’ submittals review
  • Receive, review and respond with approval status on all contractors’ submittals, materials, shop drawings and the like. The response times should be kept within the contract requirements.
  • Maintain tracking and record logs, working closely with document controllers [as appropriate], and issuing weekly.
• Site Observations [CSO]
  • Establish procedures and issue forms to be used.
  • Issue SO’s to the contractor as required.
  • Monitor and close out CSO’s as required.
  • Maintain and distribute a tracking schedule / log.
• Non-Conformance Notices [NCN]
  • Establish procedures and issue forms to be used.
  • Issue NCN’s to the contractor as required, using photographic evidence.
  • Monitor and close out NCN’s as required.
  • Maintain and distribute a tracking schedule / log.
• Work Instructions [CSI]
  • Written site instructions given post contract are to be properly referenced and documented.
  • Work Instructions are to be issued via the PM or the Fidic Engineer.
  • Verbal instructions can be given [but this should not be the norm].
  • Where verbal instructions are given, then a “Confirmation of Verbal Instruction” should ideally be given to the contractor by a Consultant Site instruction or are to be requested from the Contractors in a timely manner, ensuring the correct date for issue of the instruction is recorded.
  • Instructions which vary the works are not to be given on shop drawings, or RFI’s

or submittals unless a Site Instruction is issued in parallel.

• Site sketches
  • are to be issued formally with a unique reference, date and purpose of issue statement.
  • Wherever possible they should be issued via a work instruction or under cover of a letter to the Engineer or PM.
  • Records and registers are to be established and maintained for all sketches issued.
• Site Housekeeping and Site Safety
  • Monitor the contractor’s implementation of the correct site safety on site and good housekeeping i.e. maintain a clean and tidy work areas on site and on exit passages to public roads.
  • Monitoring of protection of live services, work in progress and finished work areas.

Ensure the contractor provides the correct and safe methodologies and equipment for all temporary shoring, hoardings and other support/ temporary works to safeguard workers, the public, adjacent buildings and work areas.

• Review of Contractors payment applications
  • Review and respond with comments, advising the Client, PQS, PM of any elements being applied for which don’t warrant full payment due to QC or other issues.
• Contractors’ programs
  • Review and respond with comments.
• Review of Contractors progress reports
  • Review and respond with comments.
• Value engineering
  • Review and respond with comments, taking a proactive attitude to savings without compromising the project quality, lifespan or design intent.
• Change Management
  • Supporting RFC Administrator and Project Architect for the expediting of all technical and commercial responses required for each change management item.
• Design coordination and implementation
  • Facilitate and provide solutions for DSA and sub-consultant design matters being resolved at site level.
  • Coordinate with Clients Direct specialist consultants.
  • Prepare and / or Assist the Design Manager / Design Project manager / Project Architect in production, monitoring of tracking schedules and action lists to produce design deliverables, responses to RFI’s, Submittals etc.
  • Notify DSA HQ of instances of design failures and or lessons learnt
  • Client variations
    • reporting and notification to regional office.
    • assisting with responses to the Client for fee proposals and timelines for design deliverables.
  • Act as local liaison for design issues relating to
    • Client approvals of materials, colors etc.
    • Client approvals for design matters.
    • Operational, Marketing and Leasing matters.
    • Local authority matters and approvals eg Civil defense, Building regulation and code approvals.
• Local Authority Approvals
  • Design submissions [preliminary and Full pack] for Building regulations approval – work closely with design consultants and submission agent [as appropriate], to expedite the early approval of design approvals.
  • Work closely with and assist the other sub-consultants’ staff in obtaining.
  • Prepare, maintain and update a program for activities related to obtaining all local authority approvals in coordination with the AOR.
  • Prepare and maintain a weekly status report on all activities.
• Project Close out, working closely with the Client, PM and Contractor
  • Request and approve Contractor’s.
    • Close out program and method statement, which is to include
      • testing and commissioning, NCR closure, snagging/de-snag program activities.
      • Training Operations and maintenance manuals.
      • As built drawings.
      • Preparation of reports for Taking over certificates.

Qualifications:

• Engineering / Architectural or Interior diploma or an equivalent degree / certification.
• 10-15 years of site experience.
• Middle East hospitality experience is preferred.
• Proficient with FIDIC Contract Implementation.
• Experience in leading a multidisciplinary team is a must.
• Aconex, Bluebeam, Acrobat, AutoCAD, Office, Snagging (Field, SNAGR, 4P, other). Revit would be advantageous.

If you are interested in this vacancy, please send your CV to recruit.ksa@dsa-arch.com

Quoting the job title “SENIOR INTERIOR DESIGN ARCHITECT” in the subject line.